ChildcareOS
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What Childcare OS does

One system covering the whole setting, so a child’s record, their attendance, their invoice and their observations are the same record rather than four.

Child Management

Complete digital profiles for every child in your care.

  • Detailed profiles with photos, allergies, dietary needs, and emergency contacts
  • EYFS development tracking linked to age bands and early learning goals
  • Daily diaries shared automatically with parents
  • Milestone tracking with visual progress indicators

Staff & HR

Everything you need to manage your team efficiently.

  • Staff rotas with drag-and-drop scheduling and ratio awareness
  • Automated timesheet tracking and approval workflows
  • Qualifications, DBS checks, and training record management
  • Leave requests, sickness tracking, and return-to-work forms

Parent Portal

Keep families informed and engaged every day.

  • Real-time updates, photos, and videos throughout the day
  • Secure two-way messaging between staff and parents
  • Online invoice viewing and payment collection
  • Digital check-in and check-out with authorised collectors

Attendance & Ratios

Never lose track of who is in your setting.

  • Digital attendance register with one-tap check-in
  • Live ratio calculations that update automatically
  • Session booking and flexible attendance patterns
  • Late pickup alerts and absence notifications

Compliance & Ofsted

Be inspection-ready at all times.

  • Policy management with version control and staff acknowledgements
  • Incident and accident reporting with body map and photo evidence
  • Fire drill logs, safeguarding concerns, and medication records
  • Audit-ready documentation exportable at the click of a button

CRM & Enquiries

Fill your places faster with a purpose-built CRM.

  • Visual enquiry pipeline from first contact to registration
  • Automated tour booking with calendar integration
  • Follow-up automations and lead scoring
  • Registration forms that flow straight into child profiles

Finance & Invoicing

Take the pain out of nursery finances.

  • Flexible fee schedules per room, session, or child
  • Automated invoice generation on your billing cycle
  • Online payment collection and reconciliation
  • Funded hours tracking and local authority reconciliation

AI-Powered Tools

Intelligent features that save you hours every week.

  • AI-generated observation suggestions linked to EYFS areas
  • Smart reporting that surfaces trends and concerns automatically
  • Compliance audit assistant that flags gaps before inspectors do
  • Natural language queries — ask the system anything about your data

See it with your own setting in it

14 days, no card required.

Start a free trialBook a demo
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Childcare OS is made by Childcare Marketing Group Ltd. © 2026

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